Exhibitor Resources
Thanks for registering for the Volunteer Fair. The following resources are to help you get the most out of the event and support fellow exhibitors. This page will be updated as we send out emails leading up to the event.
Between now and the Fair we’ll send a series of email about:
- Help us Market the Fair
- Prepping for the Fair
- Setup/Venue Info
- Wrap up/survey
As the emails are sent, this page will be updated.
Marketing the Fair
The more people hear about the Fair, the more will come. Increased attendance means more potential volunteers for everyone.
There are 4 easy things you can do to help spread the word.
- RSVP to and Share our Facebook Event
- Create a short video about your organization
- Download and Share digital poster with your contacts
- Stop by Blue Zones during office hours to pick up posters for your break rooms or other public location.
Facebook Event
RSVP-ing and sharing our event is a great way to increase the visibility on Facebook. If allowed, share with appropriate local groups too.
Link to Event: https://www.facebook.com/events/796590269299757/
Create a short video
Help up advertise the Volunteer Fair and your organization by creating a short video and sharing it with us (emailing is best).
Tips:
Please keep your video under a minute!
Practice a few times to make sure it’s easy to say and fits the time..
Short, specific and concise is better than long and rambling.
If appropriate, recording where you need volunteers is great, but also a place without a lot of background noise will help with sound quality. You be the judge of which is best.
Vertical/Portrait mode on your cell phone is also best.
Email the videos to us at [email protected] by April 4th – if you’re on FB or IG, we’ll tag you when we post, please share when you see it to help us spread the word and have even more attendees than last year!
Share with your Email Subscribers
Download the graphic below & share with and invite your subscribers to attend.
Prepping for the Volunteer Fair
This section covers 3 main areas:
What is provided
We’ll provide one 8ft table and 3 chairs.
Please bring your own table cloth or other covering!
Setup time is noon to 3:30 on April 17th.
Please be setup by 3:30 to join us for welcoming remarks and to network with fellow exhibitors.
What to Bring
- Tablecloth
- Standup Banner and/or items about your organization. They must fit within your booth area.
- Handouts to give potential volunteers
- Signup sheet.
- pen/pencil/notepad
- tape
If you signed up for electricity
- extension cord
- duct tape and/or cord channel to secure the cord to the floor
Please note pop up tents are not permitted.
What to Say
Always start with a smile. 😊
Be clear about what it is your organization does – and who it benefits. People connect with and remember stories about you transform lives and the world around us.
Be clear about what it is you need. We understand not everyone has this luxury, but it’s usually easier to get someone to commit to doing a specific task than it is to do something undefined.
Have the people who are staffing the booth practice the intro to the organization and make sure they are familiar with the volunteer tasks.
What Not to Say
Please refrain from political and religious conversations at the Volunteer Fair.
