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Exhibitor Resources
Thanks for registering for the Volunteer Fair. The following resources are to help you get the most out of the event and support fellow exhibitors. This page will be updated as we send out emails leading up to the event.
Be on the lookout for a series of 4 emails from us:
- Help us Market the Fair
- Prepping for the Fair
- Setup/Venue Info
- Wrap up/survey
Marketing the Fair
The more people hear about the Fair, the more will come. Increased attendance means more potential volunteers for everyone.
There are 3 easy things you can do to help spread the word.
Facebook Event
RSVP-ing and sharing our event is a great way to increase the visibility on Facebook. If allowed, share with appropriate local groups too.
Link to Event: https://www.facebook.com/events/583882393599179
Posters
We have posters for you to pick up at
- Blue Zones Project
- 31 N Washington St
- Sonora
Please post in a high traffic area of your organization and/or ask a favorite business if they’ll post it.
Share with your Email Subscribers
You may download the graphic below & share with and invite your subscribers to attend.
Click on the image to download the pdf.
Prepping for the Volunteer Fair
This section covers 3 main areas:
What is provided
We’ll provide an 8ft table and 3 chairs.
If you indicated that you need electricity, your booth location will be near an outlet along a wall.
Setup time will be from Noon to 3:30pm on April 4th.
At 3:30pm please gather in front of the stage for brief opening remarks followed by time to network with each other before we open to the public.
What to Bring
- Tablecloth
- Standup Banner and/or items about your organization. They must fit within the 8ft square space of your booth area.
- Handouts to give potential volunteers
- Signup sheet.
- pen/pencil/notepad
- tape
If you signed up for electricity
- extension cord
- duct tape and/or cord channel to secure the cord to the floor
Please note, we are not allowing pop up tents this year.
What to Say
Always start with a smile. 😊
Be clear about what it is your organization does – and who it benefits. People connect with and remember stories about you transform lives and the world around us.
Be clear about what it is you need. We understand not everyone has this luxury, but it’s usually easier to get someone to commit to doing a specific task than it is to do something undefined.
Have the people who are staffing the booth practice the intro to the organization and make sure they are familiar with the volunteer tasks.
What Not to Say
Please refrain from political and religious conversations at the Volunteer Fair
Schedule
Setup time will be from Noon to 3pm on April 4th.
At 3:30pm please gather in front of the stage for a group photo and quick review of the event followed by time to network with each other before we open to the public.
Check in
Please check in at the NW entrance of the Me-Wuk Building (Formerly John Muir). There will be assistants available to help you unload and carry in your exhibit.
Each table will have a sign with a number and your name on it. Please keep that on the table to help visitors navigate and identify age groups your organization accepts.
Each table will have 3 chairs, if you need more, please ask us during setup time.
Parking
You may park near the entrances to unload and load after the event. Be quick and respectful of other organizations also loading and unloading. After unloading, please park at the far end of the parking lot for the duration of the event so visitors can easily park.
Please do not park in the designated Fairground RV spots.
Welcome & Group Photo
At 3:30pm gather under the stage for a quick welcome and time to network with fellow organizations.
Event Opening
At 4pm, we’ll open the event to the general public.
Safety
- If you are using electricity, bring an extension cord and duct tape or cord guard to prevent tripping.
- Participants are responsible for keeping their area clean.
- No smoking is allowed in the building.
- In case of an emergency keep the traffic lanes clear to allow access for emergency vehicles.
Cleanup / End of Day
- Do not start to break down your booth until the Fair closes at 7pm
- At the conclusion please clean up your area and deposit all trash into the inside garbage cans.. Extra trash bags will be provided if needed.
- Please wipe up any spills you see, and remove all tape from walls.
- If we leave the building as clean as we found it, the security deposit will be returned.
Final Words
Volunteers for the event will be wearing shirts with the Volunteer Fair logo on it and also have lanyards identifying them. If you need anything during the event please ask!
Take a look at your listing on our website. If you need to update the information at any time, please let us know by using this simple form.
Be on the lookout for a short survey by the beginning of next week. Your thoughtful feedback helps us get better each year.
Thank you again for being a part of the Volunteer Fair. You are why Tuolumne County is such a great place to live. We appreciate you.
❤
Contact us
Send an email or fill out the form if you have any questions!